When You’re Asked to Write a Recommendation Letter
How would you respond if a former employee or professional colleague asked you to write a letter of recommendation for a job she is applying for?
It may be an immediate ‘yes’. You’ve had ample opportunity to observe and interact with the individual in a work context and feel strongly about supporting her next career step.
When It’s Okay to Say No
It may be an outright ‘no’, which is totally acceptable. Your professional reputation is at stake when you endorse an individual for a new position, even if it isn’t within your organisation.
If your interactions with the applicant have not been positive, there is no way you should be writing a letter of recommendation for her! In this instance, you should politely decline her request.
When You’re Unsure — Check Company Policy
If you are hesitating for any reason, we suggest that you err on the side of caution. Also bear in mind that many employers expressly forbid their employees from writing recommendation letters due to potential liability issues, so do check company policy before you respond to a request.
Ready to Say Yes? Here’s What to Do Next
So, imagine you’ve said ‘yes’. What next? Crafting a positive recommendation letter takes time and effort – another good reason to be selective about accepting requests!
Gather the Right Information First
Ask for information about the role the individual is applying for, ideally a job description or an overview of what is expected. Also request an up-to-date resume and cover letter so you can see how she is marketing herself for the role.
Focus on Key Skills and Examples
Write a brief list of the applicant’s main skills and abilities and single out one or two instances where she has actively displayed these in a professional context.
Be Honest, Positive, and Professional
Praise the applicant but don’t overdo it! Honesty and positivity are key to a credible letter of recommendation – and to your reputation as an astute professional.
Keep It Short and Polished
Keep the recommendation letter to one page, use a readable font and ensure you spell check it on completion.
Example Recommendation Letter Template
For additional inspiration, here is a recommendation letter template/sample we have put together for you. It is not a one-size-fits-all letter, unfortunately, but should provide you with ideas on format and content.
Recommend away!
